Envision Energy is a global leader in green technology, with operations across Europe, North America, and Asia. Our mission is simple yet ambitious: to solve the challenges of a sustainable future. We design, build, and operate smart wind turbines, develop advanced battery systems, and produce green hydrogen to drive global carbon reduction.

The H2 Center of Excellence in Burlington, MA, is at the forefront of this transformation. We are seeking a highly proactive Business Operations Coordinator to play a key role in supporting our growth.

Position Summary

This is not your typical office role. The Business Operations Coordinator is the hub of our organization — blending office management, executive assistant support, technical administration, and creative communications. The ideal candidate is resourceful, tech-savvy, and thrives in a fast-paced, high-expectation environment. You’ll work closely with senior leadership, scientists, and engineers, ensuring that both our day-to-day operations and big-picture initiatives run smoothly.

We’re looking for someone who takes ownership, anticipates needs, and enjoys solving problems before they happen. If you’re energized by variety, adaptable, and not afraid to roll up your sleeves, this is the role for you.

What You’ll Do

• Manage day-to-day office operations, including vendor coordination, purchasing, expense tracking, and ensuring a productive workplace.
• Provide executive support to the CTO: manage complex calendars, process invoices, approve POs for payment, and coordinate international meetings and projects.
• Support technical administration by setting up Teams meetings, managing shared calendars, and creating/maintaining Excel tracking sheets and SharePoint resources.
• Lead internal communications by creating a monthly newsletter, designing visually engaging materials, and assisting with marketing/branding projects.
• Partner with HR on recruitment scheduling, onboarding activities, and maintaining employee records.
• Oversee EHS-related tasks, including PPE inventory management and supporting compliance initiatives.
• Maintain office environment standards — ensure conference rooms, common areas, and kitchens are stocked, organized, and fully functional to support an efficient and welcoming workplace.
• Proactively identify and solve operational challenges before they become issues.
• Maintain professionalism and composure in a fast-paced environment, working effectively with technical staff and senior leadership.

What We’re Looking For

• Bachelor’s degree preferred.
• 3–5 years of experience in office administration, business operations, or executive support.
• Strong technical proficiency: MS Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, and Teams.
• Bonus: Skills in creative design, newsletter creation, or marketing content.
• Exceptional organizational skills, pro-activeness, and attention to detail.
• Ability to manage competing priorities independently — strong time management required.
• Resilience and adaptability; thrives in a fast-moving, high-expectation environment.
• Strong written and verbal communication skills, with the ability to interact across cultures and levels of the organization.

Why Join Us?

At Envision Energy, we offer a competitive total rewards package for full-time employees, including:

• Medical, dental, and vision coverage
• Short- and long-term disability insurance
• Flexible Spending Accounts (FSA) for medical and dependent care
• Basic and optional life insurance
• 401(k) with employer match
• Generous PTO, including 8 federal holidays + 4 floating holidays
• Paid sick leave
• Substantial employer contributions toward monthly benefit premiums

Envision Energy is an Equal Opportunity Employer. We are committed to a diverse and inclusive workplace where all qualified individuals are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics.

This package demonstrates Envision Energy’s commitment to supporting the well-being and financial security of its employees.

Hours: 8:00am-5:00pm

Location: Burlington, MA

Please Note: We are an Equal Opportunity Employer. We make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.